2017 Art Squared Art Market Rules and Regulations
Thank you for your interest in applying as a vendor for the Art Squared Arts Market. Please read the following rules and application process thoroughly before you sign and submit the required forms. The Art Squared Arts Market is held on the second Saturday of each month from 9:00 a.m. to 4:00 p.m. from March through December at the Hays County Courthouse lawn located at 150 E. Hopkins St. All interested vendors must receive prior approval before participating in any of the Arts Market events.
All art work for sale must be handcrafted by the vendor and must fall into the following categories: ceramics, glass, graphics/printmaking, metalwork, photography, wood, drawing/pastels, jewelry (ornamental/costume), jewelry (precious metals), sculpture, fiber/textiles/batik, fiber (wearables), leather, painting (oil/acrylic), painting watercolor), upscale/recycle, and mixed media. No imports or resale items are allowed. All items sold must be pre-approved.
All submissions will be juried by a committee from photos/images that are created by the vendor. Images of work to be considered must be representative of the items that will be sold at the Arts Market. Certain criteria such as creativity and originality, popular and/or aesthetic appeal, and technical skill will be used in determining acceptance. Art Squared reserves the right to decline approval based on over representation of one or more type of artwork already confirmed to be available at the Arts Market. If this occurs, the vendor will be placed on a waiting list and/or the vendor will be encouraged to resubmit for a future Arts Market event. Items that may not be sold include, but are not limited to food items, perfume, cosmetics, supplements, weight loss products, cleaning products, marketing products, and other items deemed inappropriate by the Art Squared Planning Committee. Submission of an application does not guarantee acceptance.
First Time Vendor - Application
You must complete the application and submit (3) images of your work for review. Once approved, there is a one time application fee of $10.00 required. At time of approval you will need to pay both your application fee and vendor fee of $25.00. You can apply online and mail your check payable to the San Marcos Art League; Attn. Art Squared; P.O. Box 260; San Marcos, TX 78667. See below for fee structure. All documentation must be received by the posted deadlines listed below to be considered for the current Art Market.
The San Marcos Art League collects names, email addresses, mailing addresses for the sole purpose of informing members and vendors about upcoming events. If payments are made with a credit card, no account numbers are kept. Information is only obtained for payment of vendor booth fees, membership fees, and date of event participation.
All applicants are required to submit a minimum of three (3) images/photos of their artwork, or provide website address for review of work. Photos/images must be representative of the items that will be sold at the Arts Market.
Deadlines and Dates
- Deadline: March 16, 2016 - Event: March 19, 2016 * one time only the art market is scheduled on the 3rd Saturday
- Deadline: April 6, 2016 - Event: April 9, 2016
- Deadline: May 11, 2016 - Event: May 14, 2016
- Deadline: June 8, 2016 - Event: June 11, 2016
- Deadline: July 6, 2016 - Event: July 9, 2016
- Deadline: August 10, 2016 - Event: August 13, 2016
- Deadline: September 7, 2016 - Event: September 10, 2016
- Deadline: October 5, 2016 - Event: October 8, 2016
- Deadline: November 9, 2016 - Event: November 12, 2016
- Deadline: December 7, 2016 - Event: December 10, 2016
Fees - All Vendor Fees MUST be received no later than 5 days prior to event indicated.
- Booth fee is $25.00 per event
- Booth fee with membership to the San Marcos Art League $20.00 per event
- San Marcos Art League membership for vendors is $25.00 per year.
- A $5.00 late fee will be assessed if payment is made on day of event. Payments should be received 5 days prior to event.
All vendor spaces are approximately 10 ft. X 10 ft. and are located on a grassy surface. Tents are Requirements: highly encouraged, but not required. All tents must be anchored with weights; stakes are not allowed. Entire display including ropes, supports, etc. must be within these boundaries. All vendors must bring their own supplies, including, tables, chairs and table cloths. All tables must have a table covering and must be floor length to cover storage area under table. All vendors should display their name and/or business name at their booth. Electricity will not be provided. Generators are acceptable but must be quiet and as fume free as possible.
Cancellations must be made as soon as possible, but no later than the Monday prior to the Arts Market by 10 a.m. to Kelsey Huckaby @ 830-387-0762 AND must also be received by email to firstname.lastname@example.org. Vendors who do not follow these guidelines may not be allowed to participate in future Arts Market events.
Credit will be granted for the next scheduled event ONLY if, the Arts Market event was officially cancelled. Otherwise, there is no exception for refunds.
Texas Sales Tax Permits
It is the responsibility of the vendor to have a Texas Sales Tax permit and have it available upon request. To obtain Tax Permits a permit visit the Texas Comptroller of Public Accounts at www.window.state.tx.us.us/taxpermit/. Please note, it is very costly to operate without a permit; the Comptroller may assess daily penalties for operating without a permit.
Set-up Take Down
Set-up is scheduled the morning of the event from 7:30 a.m. to 9:00 a.m. Take down may not begin until 4:00 p.m. Take down All vendors are required to be present for the duration of the entire event. Art Squared reserves the right to refuse work that is not consistent with the submitted photographs/images and the vendor may be asked to leave the Arts Market with no refund.
All events will be held rain or shine. In the event of heavy rain, lightning or extreme weather conditions, the Arts Market will officially cancel all activity. Communication will post on the event website and FB event page. Refunds will be CREDITED for future participation.
The consumption of alcohol and smoking are prohibited during all the Arts Market events.
All parking MUST be away from the courthouse square, unless you are unloading/loading.
For additional information or questions regarding the application process, please contact Kelsey Huckaby, Art Squared Market Manager. at 830.387.0762 or email@example.com.